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How to Build Success with Xerox

admin : March 14, 2017 4:45 pm : main blog

“This is a great time to be a business partner with Xerox. Building value in my company is extremely important and the driving force to grow my business. With these enhancements, Xerox is showing a commitment to sharing new revenue streams and providing more accessibility to potential prospects. It will help us add new customers. I also believe that new support tools will make it easier to serve customers and streamline the way we work with Xerox.”

Bob Leone, president of Mr. Copy, a Xerox agency

Regardless of industry, core business initiatives remain the same. We all want to succeed.

“Success” is spelled very differently for everyone. What one may think of it as big profits and strong quarters, another may see it as a customer’s smile after a positive interaction. How does your business spell success? Is it measured in quality, quantity, or a delicate mix of both? Southwest Florida Office Solutions and Xerox tailor our high-quality equipment to fit what success means for you.

So, how will you grow. Small to medium businesses (SMBs) are determined by their failures as well as your successes. You can skyrocket to the top, just to plateau and fall to the bottom of the barrel. Don’t slump down and settle for scraps, rise up, brush yourself off, and move back towards the light.

Productivity in the workplace is a necessity for your business. Together, we are boosting your business while growing your workflow. Our team is all about processes—what you need, you receive! Let us worry about the equipment behind the curtain so you can go out on stage and “wow!” your audience.

Turning Paper Into Data

If you don’t think that a lack of productivity is alive and well in your office, you may be mistaken. We tend to think of productivity as a personality trait. It’s here that we are mistaken.

While it does concern the employee in question, a lapse in productivity involves processes and equipment as well. Wasting time is also the symptom of the past. Consider this; 46% of people waste time daily because of paper-intensive processes.

Innovation is no longer an alternative or an option; it’s a necessity. When your business adapts to technology, you are investing in the future. Technology should not be feared, it should be used.

77% of SMBs intend or have begun to digitize their paper processes.
Going digital is a process, not an instant fix. Businesses are hesitant to take on such a daunting task but Southwest Florida Office Solutions is smoothing out the transition between paper-laden processes and scan-to-cloud.

Steps to Success

Don’t worry! We understand that it’s a lot of information to take in! Our team is going to break it down into bite-sized pieces. Digitizing your documents and investing in your businesses future is a few steps away.

Step #1: If you haven’t already, upgrade your technology. That simple, color printer may have been what you needed five years ago but we’re confident that your business has outgrown it. Multifuntion printers (MFPs) come with several features to improve productivity as well as convenience. Copy, print, fax, and scan from one machine.

It’s in scanning that digitizing has the greatest opportunity. Xerox MFPs allows your business to scan directly to the cloud software of your choice. Whether it’s Google Drive, Dropbox, or another software, scan directly into the cloud for easy accessibility and increased security.

Step #2: If document digitization is the goal then Managed Print Services (MPS) is the chugging train that’s going to get your business there. 42% of businesses have an MPS contract in place, and 40% plan to adopt an MPS strategy within the year.

“How does it work?”

MPS optimizes your paper processes while uncovering hidden costs. Your business can tailor your MPS solution to fit the scope of your work and plan for the future.

Click here to get your Free Print Efficiency Check for your business!
Step #3: Businesses can no longer ignore the mobile shift. 23% of businesses are planning to integrate mobile processes into their workflow by next year. If you do not have a Bring Your Own Device (BYOD) plan, it’s time to start a strategy. Remember, 66% of SMBs are including print in their mobility initiatives.

Our team at Southwest Florida Office Solutions is here to help grow your business by improving workflow processes and suggesting solutions. Feeling overwhelmed? Take a deep breath and contact us today!

MPS in the Workplace

Southwest Florida Office Solutions provides MPS opportunities for businesses in every industry.

Predictability & Value

  • Visibility: You benefit from regularly-scheduled invoicing, allowing clear visibility of total costs and enabling you to accurately budget for your office printing needs.
  • All-in-one Cost Per Page: With all of your supplies and services included in a fixed price per page, you don’t need to worry about print area coverage or hidden costs involved in printing your documents.

Professional Service & Support

  • PagePack: Our print management service provides a flexible, all-inclusive supplies and service program for selected professional Xerox office and advanced single and multi-function printing devices.
  • Service and Support: Our authorized partners offer maintenance, on-site service and technical support to ensure that you get dependable, professional printing when you need it.
  • Our print management service provides a flexible, all-inclusive supplies and service program for selected professional Xerox office and advanced single and multi-function printing devices.Our authorized partners offer maintenance, on-site service and technical support to ensure that you get dependable, professional printing when you need it.

Flexibility & Ease of Use

  • Custom solutions: Our authorized partners can help your business succeed with a program designed to meet your specific needs. Whether you’re concerned with initial acquisition costs or need a low price-per-page for high-volume printing, our partners can develop a PagePack Service and Supplies Plan that’s right for you.
  • Secure and Easy-to-Use: It’s easy to get supplies right when you need them with PagePack Assistant monitoring and our PagePack online ordering tool. Supplies are included with fixed price-per-page. All you need is the paper!

Choosing Managed Print Services with our team is choosing success in the workplace!

Spelling ‘Success’ in Southwest Florida

We provide Xerox because we believe in it. Southwest Florida Office Solutions is providing high-quality products and services for SMBs in southwest Florida and beyond.

Browse through our selection of products and services or give us a call! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with solutions today!

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Communicate with Color

admin : February 16, 2017 5:22 pm : main blog

“Colors, like features, follow the changes of the emotions.” – Pablo Picasso

Color is the key to successful communication. It makes a statement before you even begin to talk. Consider your business’ brand? Is is bold? Monochromatic? Do your marketing materials include a powerful accent color?

Colorful Stats to Consider

  • Color has been shown to increase brand recognition by up to 80 percent.
  • Color can increase attention spans and recall by more than 82 percent.
  • 55 percent of recipients are more likely to pick up a full-color direct mail piece first, which is important because the average person spends just 2.5 seconds deciding whether to read a direct mail piece or toss it aside.

Check out these other interesting color facts!

In Color We Trust

Print is the most personal, trustworthy source of marketing materials, even surpassing digital marketing initiatives. There’s something profound about tangible marketing materials that you can touch and hold that makes it more believable.

Direct Mail in particular has traceable, real results. In fact, USPS shows that 79% percent of consumers read or scan advertising mail and find direct mail more convenient than going online. Additionally, the Direct Marketing Association found that direct mail marketing is seven times more effective than all digital channels combined.

Color Your Savings

Print is a cost-efficient initiative that works! In fact, you can create a creative, results-driven marketing campaign that’s as affordable as it is effective.

It helps when you have a device that you can rely on. Create high-quality, color images on one of our premiere Xerox machines. Now you can have your own in-house printing machine for all of your marketing needs. Never forget flyers or brochures again.

Communicate in Color

Print speaks to people. A connection is made when your customer holds and experiences one of your printed materials.

“When you hand me your business card, you create a mental and visual link,” says Monica Doss, entrepreneur in residence at Wake Forest Innovations in Winston-Salem, N.C. “Even after I’ve added you to my contact database, I keep your card.”

Let your marketing speak for itself!

Your Authorized Xerox Agent

As your Authorized Xerox Agency for Collier, Lee, Hendry, Sarasota, Charlotte and Manatee counties, SWFL Office Solutions is proud to serve businesses of all sizes and functions. We are leading you towards a successful future as your strong ally. No matter what office solution you’re looking for, we have it armed and ready. Contact us today to partner with us.

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How Toner is Saving Your Business Big Bucks

admin : January 20, 2017 4:02 pm : main blog

Toner is one of the more costly aspects of your business. This year, however, Xerox and SWFL Office Solutions are showing you how choosing the right toner could save your business big bucks!

Innovation = Lower Costs

Xerox is famed for high quality, office innovations. They’ve extended this to every aspect of their equipment, including toner. Thanks to recent innovations and technological advancements, toners are now designed with improved, sustainable, and cost effective materials. This means working faster and cleaner!

Did you know that Xerox cartridges have a lifetime guarantee. That’s right! Xerox is committed to 100% satisfaction, guaranteed!

High-Quality Products

Image quality is the ultimate test for toner that works. Compared with fine EA toner from Xerox, we passed that test with flying colors.

According to the Buyers Lab Institute (BLI)Xerox cartridges delivered superior overall page yields, image quality and reliability performance compared to re-manufactured brands. In fact, Xerox cartridges for non-Xerox printers provide 10% greater page yield on average.

Automated Replenishment

Imagine no service calls for your toner — ever! Constantly replacing toners slows down productivity and doesn’t align with the easy-to-use equipment that Xerox is known for!

Say goodbye to replacing toners and say “hello” to automatic alerts. Simple secure, and safe!

Take Back Your Work Day

Xerox toners are not only cost effective, but they are easy to install and remove from your printer! A few extra minutes here and there add up in the long time. Make more time in the day to get to the tasks that really matter!

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions for the New Year!

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7 Ways to Boost Productivity in 2017

admin : December 21, 2016 5:37 pm : main blog

2017 will be here before we can all sing “Auld Lang Syne”! While you gear up for the holidays, make all of your festive goodies, and throw on that Christmas sweater regardless of 90 degree heat, you’re probably wrapping up your work week. The New Year brings so many questions and ideas to light.

Where is my business going? How can I grow more in 2017?

SWFL Office Solutions and Xerox are breaking down 7 ways you can push your business in 2017!

Boost Your Business with a New Computer

A new computer improves processes while also adding some exciting flair to the office. Invest in your future and say hello to improved processes, faster speeds, and a boost in productivity.

Invest in Accounting Software

Tracking costs and budgeting is a vital component for your business, but it can be a little tricky. Invest in some accounting software in the new year and let your new computer do the work. Most programs can help you manage your finances, creating real-time documents so that you can focus on making your business better.

Don’t Skimp on Sales and Marketing Strategy

While you make the sales, don’t forget about the marketing! Marketing software can help business owners manage their strategy, create campaigns, email blasts, promote offers, and manage your consumer relationships.

Keep Track of Projects with Management Software

As your business becomes more successful, it’s going to be more of a challenge to manage your staff, prospects, and current clients. Find a solution now, to help you in the future. Project management software helps your business delegate tasks, track time, and easily manage the process of your projects.

Say Hello to a New Website Design

Drive clicks to a new and improved website design, just in time for the New Year. Before they call, they will probably visit your website, browse and figure out who you are. Investing in your website is investing into your future. Make the most of your brand with a business website that stands out.

Stay On Top of Company Content with Management Software

Say it like you mean it! Create compelling content and build better blogs with a content management software. With these programs, you become the expert that crafts words to build future professional relationships. Content management planners can help you track ideas, messages, and plan for future campaigns.

Don’t Forget About Social Media

Don’t set it and forget it! Build a strong social media presence and engage with your audience. Most people are on at least one social media platform these days. Connect and convert into loyal customers.

SWFL Office Solutions in the New Year

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions for the New Year!

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The Future of Xerox

admin : November 14, 2016 8:43 pm : main blog

The Future of Xerox

sos-the-future-of-xerox-1
Change is the law of life. And those who look only to the past or present are certain to miss the future. – John F. Kennedy

 

The future is shifting. All around us we are seeing how the tides and swells are shaping the happy shores of our life. The same can be said for Xerox. After a somewhat rocky year, Xerox is making the intelligent changes to its structure without sacrificing the customer care we covet. In 2017, you will see a new division of Xerox.

In a statement issued by the company, they outlined what the current company will affect, and the new side to Xerox.

 

  • The Document Technology company, which will be called Xerox Corporation, will be a global leader in document management and document outsourcing with superior technology, solutions and innovation capabilities and had approximately $11 billion in 2015 revenue.
  • The Business Process Outsourcing (BPO) company, which will be named Conduent Incorporated after the completion of the separation, will be an industry leader that helps clients improve their flow of work by leveraging its expertise in managing transaction intensive processes. In 2015, it had approximately $7 billion in revenue.

Two CEOs have already been announced; Jeff Jacobson will take the reigns of Xerox and Ashok Vemuri will begin the journey with Conduent.

What is Conduent?

We’ve been hearing a lot about Xerox’ new business, Conduent. So…what is it?

Conduent is the brand new, exciting chapter in the history of Xerox. It will be focused on workflow. Conduent will begin its next chapter as a standalone company with a name that conveys the vital business we conduct every day, said Ursula Burns, chairman and chief executive officer of Xerox. Conduent is well-positioned to build on its strong heritage as a leader in business process services and will carry forward the values and culture of innovation, diversity and integrity from Xerox.

With approximately $7 billion in 2015 revenue and 96,000 employees worldwide, Conduent will be a Fortune 500 scale business process services company with expertise in transaction-intensive processing, analytics and automation. Xerox announced in June.

The Future of Your Business

We are going to work with you through every step of this exciting new transition. If you have any questions or concerns, don’t hesitate to pick up the phone and call! SWFL Office Solutions is proud to help businesses connect in Fort Myers with affordable, high-quality products and services!

We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions and how the future of Xerox will make your business brighter!

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5 Ways to Make the Most of Your Marketing

admin : October 25, 2016 2:33 pm : main blog

You have the power of print right in the palm of your hand. So, how can your business make the most of it? We have one word for you; Marketing.

Marketing is the heart and soul of your business’ success. From your business cards to trade show flyers and promotional items, customers should know who you are, what your services are, and how they can reach you.

Xerox and Southwest Florida Office Solutions are helping you put the “pizzazz” in your marketing materials!

Propel Your Presentation

Presentations are the introduction to your business. Shouldn’t it be that great first impression that “Wow’s” clients? Propel your presentations into professional territory with high quality print materials. Xerox devices give you professional prints every time. Invest in high quality paper, gloss, texture, whatever you need to make client proposals and presentations the best that they can be.

Your business should have branded letterhead, envelopes, notepads; whatever they’re writing on, make sure it has your business name on it. Paper exudes professionalism, luxury, and effort. Convince prospects before you even start the presentation.

Brand Those Business Cards

Business cards are the best kept secret to success. When you’re at networking events around southwest Florida, chances are you return to the office with dozens, if not hundreds, of business cards. Flip through them and what do you see? Bland colors, hard to read text, no contact information? Spruce up your own business cards with a fresh design, concise information, and the “wow” factor that will differentiate your business from the competition.

Take Advantage of Templates

Face it, you don’t have all the time in the world. While you would love to spend hours pouring over each client, the reality is that there are only so many hours in a day. That’s when templates are a godsend. Create documents by industry, location, or demographics. This will fast-track business deals, mailing materials, and marketing. For example, if you service a dozen real estate companies, why not create one target audience that can be used across the board. Save for a few tweaks, this will save you from meticulously looking at each individual target demographic.

While you’re at it, create templates for client proposals, email blasts, project processes. Take the time now, so you can save it later.

Every Door Direct Mail

In 2016, 23% of SMB budgets were dedicated toward direct mail. Direct Mail is a cost-efficient, successful way to grow your business and reach the people who need you most.

It’s not just hearsay, it’s proven! “The average consumer receives more than 100 emails in their inboxes each week, yet only 16 pieces of physical mail arrives in their mailbox weekly.” Xerox reports, “Direct mail is highly effective, with a 3.7% response rate, compared with 0.2% for email and 0.1% for paid search. Combined, direct mail outperforms all digital channels by 600%.”

Bring your business to you customer’s front door.

The Power of Promotional Items

Who doesn’t want free stuff?

Strut your stuff out on the street with flyers, mugs, pens, and any other office necessity, branded with your business. Promotional items grab consumer’s attention and keep it. Take goodies with you to networking events, trade shows, and out on the town.

Print Materials in SWFL

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions today!

 

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The Season of Print

admin : September 22, 2016 12:42 pm : main blog

Print is here and just in time for the busiest season of the year.

It’s amazing that there are still so many people that do not believe in the power of print. Don’t be one of the non-believers. If you don’t trust anything else, trust the statistics. Whether it’s print media, publications, or documents – print is thriving. Technology may make our professional lives easier, but print is the force that is bringing your customers to your business.

According to The Valassis Shopper Marketing Report, the millenial generation, while being glued to their phones, still rely on print materials as their main source of coupons, mailers, and what’s even more staggering is how much they really do read them!

  • Mail: 61%
  • Newspapers: 52%
  • Internet (Download): 47%
  • Internet (Print At Home): 42%
  • Smartphone: 39%

So, what’s smart this season?

Using every mean necessary for the success of your business! Create a marketing mix that’s effective in advertisin, promotion, and a strategy that produces results.

Compared to marketing campaigns, advertising, and other call-to-actions, print is providing the incalculable. The most notable reasons to commit to traditional print media is that it is seen as more trustworthy, even luxurious, than their digital counterparts.

Clients are beginning to associate the tactile experience of print with luxury. Digital is cheap, fast, and easy. Who wants to be identified with any of those things? Mary-Frances Burt, Creative Director

SWFL Holiday Printing

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions today!

The printing press is the greatest weapon in the armoury of the modern commander.
T. E. Lawrence

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4 Tips to Conquer Your Inbox

admin : August 11, 2016 12:58 pm : main blog

SOS conquer inboxDid you know that the average employee spends 28% of their workday reading and responding to emails.

That’s 13 hours a week, enough to binge-watch an entire season of Breaking Bad!

Imagine everything you can do in those wasted 13 hours. If you’re feeling controlled by your inbox, it’s time to make a change. Xerox is helping customers manage their time more efficiently and cut out spam! Take control of your inbox and boost productivity with these 4 tips.

#1 Block Out Time for Email

The best time for work is bright and early in the morning. Block out 8am-9am to get yourself a cup of coffee, open up your email and start cracking! Knocking out a big chunk of your emails will make your inbox more manageable during the day.

#2 Keep Emails Short

If you’re the type of person to send a novella over an email, please stop! Keep emails brief and to the point. If there’s a lot that needs to be said, consider calling instead.

#3 Batch Delete and Archive

Got spam? Tick boxes in large quantities and send it to the trash! If it’s spam, you can usually tell by the sender and the subject line. Don’t bother clicking and opening. Tick and delete instead!

#4 Print Out Reference Emails

Some emails are important. Print emails that you regularly reference to and experience a more productive way of finding information. This will free up your inbox and also serve as a quick way to find what you need!

Free the Inbox

SWFL Office Solutions is proud to help you live long and prosper in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions today!

 

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Improving Your Marketing Strategy with Print

admin : July 11, 2016 12:32 pm : main blog

Print will always have a place in Marketing.

Despite what skeptics may say, print is a medium that is thriving in the advertising world. Beyond the web, everyone from small businesses to large corporations need to reach every member of their audience. In our digital world, print is actually becoming more of a benefit than other.

People are reading; they’re seeking out brightly colored materials on their daily commute, on their lunch break, on their way home. Our eyes are adjusting from screens to paper.

Shouldn’t you be taking advantage of everything print marketing has to offer?

Print is a traditional medium but that doesn’t mean it’s outdated. Rethink and rework your marketing strategy to make way for print.

Check out the following reasons more and more businesses are reaching for tangible materials.

Trustworthy

Print is viewed as a more personal and trustworthy medium than its digital counterparts. With our world covered in screens, print materials are seen as more of a luxury. There’s something very profound about touching and holding a piece of marketing, versus simply seeing it.

Direct Mail in particular has traceable, real results. In fact, USPS shows that 79% percent of consumers read or scan advertising mail and find direct mail more convenient than going online. Additionally, the Direct Marketing Association found that direct mail marketing is seven times more effective than all digital channels combined.

Cost-Efficient

Print doesn’t have to break the bank! In fact, you can create a creative, results-driven marketing campaign that’s as affordable as it is effective.

It helps when you have a device that you can rely on. Create high-quality, color images on one of our premiere Xerox machines. Now you can have your own in-house printing machine for all of your marketing needs. Never forget flyers or brochures again.

Remember to add some color to create an even longer lasting impact.

Creative

Print is colorful, creative and oh so fun!

Design goes a long way in creating an effective campaign! Get creative and think outside the box to make a print marketing campaign that your customers will never forget. Print opens the door for endless creative opportunities that will turn heads and transform into leads.

Communicative

Print speaks to people. A connection is made when your customer holds and experiences one of your printed materials.

“When you hand me your business card, you create a mental and visual link,” says Monica Doss, entrepreneur in residence at Wake Forest Innovations in Winston-Salem, N.C. “Even after I’ve added you to my contact database, I keep your card.”

Print has the remarkable ability to continue working for you even after you’re gone. Let your marketing speak for itself!

Print Marketing in Southwest Florida

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with print solutions today!

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Reconnecting With ConnectKey

admin : June 22, 2016 4:52 pm : main blog

What’s the most important aspect of your business? It’s the relationships you make.

From your team and business partners, to valued customers, there is nothing more important than the connections your business makes. It’s essential to the success of your company, as well as your reputation.

SWFL Office Solutions and Xerox are keeping you connected in the office so you can stay connected even when you’re outside of it.

If you know Xerox, you know ConnectKey. ConnectKey is helping businesses all over the world cut time, costs, and keeping companies together. Customers and employees alike are turning towards this innovative new technology to keep up with business in the digital age.

Now, it’s offering even more services to turn your national business into an international one. Advancements in ConnectKey is going to encourage a powerful shift in how we manage language barriers. Translation services are giving you the chance to translate full documents with the click of a button. Imagine being able to communicate with a client or form easily, efficiently, and effectively.

“From a productivity point of view, the translation service can add value to the company as this functionality allows translation to be done on the cloud as opposed to employing services from a translator which can be costly.” Says Erica Marks, marketing manager of Xerox products at Bytes Document Solutions.

A built in translation service will reinvent the way you do business overseas and in the office. Paired with Mobile Print, it’s no wonder more and more businesses are choosing to Connect with Xerox. Mobile printing and increased connectivity is proven to improve work productivity and better serve your employees and customers. If you’re worried about security, we have good news for you; data is protected with McAfee security. No matter where you are, you’re protected by the best people in the business.

Connect in SWFL

ConnectKey is reinventing the way your office environment will work. Give your employees the gift of ease and extreme accessibility. ConnectKey is allowing you the chance to perform functions remotely, share documents, serve your customers, and all in a secure and protected location.

SWFL Office Solutions is proud to help you reconnect in Fort Myers with affordable, high-quality products and services! We are serving Collier, Lee, and Hendry counties, as well as Sarasota, Charlotte, and Manatee counties. Contact us today to discuss how we can connect your office with global solutions today!

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